apostille for brazil


Brazil and Apostille Treaty

On December 02, 2015, Brazil deposited its instrument of accession to the Hague Convention of October 05, 1961 Abolishing the Requirement of Legalization for Foreign Public Documents (the “Apostille Convention”). Following the usual procedural steps, the Convention will entered into force for Brazil on August 14, 2016, making it the 111th Contracting State to the Convention.

The above treaty provides for the simplified certification of public (including notarized) documents to be used in these countries have joined the Apostille Convention, by use of a special form called an “apostille” in certifying the document. This mean that any official document issued outside Brazil and destined for this country requires to be authenticated by an Apostille obtained from the State Secretary of State or the U.S. Department of State. The apostille does not need to be ribboned onto the document being certified.

What is Apostille stamp                                                              

Documents destined for use in participating countries and their territories should be certified by one of the officials in the jurisdiction in which the document has been executed.

An apostille (the French word for “certification”) is an internationally recognized form of document authentication and ensures that public documents issued in one country will be recognized in another country if both are member of Apostille Convention. The Apostille cannot be obtained from a U.S. or Brazilian Embassy. It is issued by designated competent authorities in the USA. Apostille verifies the authenticity of a document signed, certified and/or notarized by a government official or person affiliated with a government entity (notary public, city clerk, county clerk, etc.). An apostille allows another foreign authorities to define that the document it is attached to is genuine and not fraud.

Apostille for Brazil: documents required apostille stamp

Obtaining an Apostille is quite simple process, and if you have a document required an Apostille for Brazil, you can manage it on your own by visiting a designated department in your state. However, it is good to know that each document requires different approach, because different types of documents are legalized in different ways.
For example, obtaining an apostille on a notarized affidavit, a power of attorney or an instrument drawn by a notary public involves just few simple steps – getting it certified and authenticate by one or two competent authorities, depending of the state where they are notarized whereas such documents as Birth Certificate, Marriage Certificate, Death Certificate, Judgments, corporate documents or FBI Background Check require deeper knowledge of the legalization procedure, because up to five local and federal departments are involved in the process of their legalization.

Speaking about document legalization meant for use in Brazil and obtaining an Apostille for Brazil, the Apoling Solutions takes pride in offering clients talents and expertise of our multi-lingual Notaries Public and Apostille Agents who handle and deliver each document properly and on time.

Being a leading provider of document apostille services in Brooklyn, New York and handling embassy legalization for years, we serve the clients nationwide by meeting their different needs and preparing all types of official, business or a legal documents meant to be used in Brazil and Consulates of Brazil in the USA and other countries.

Apostille on documents destined for Brazil

  1. Documents issued by organizations or state departments, civil registry offices, town hall and city clerk offices, local and federal courts and boards, etc. including but not limited to:
    Birth Certificate
    Marriage Certificate
    Death Certificate
    Judgment of Divorce or Divorce Certificate
    Decision of Name Change
    Child Custody – related Decisions and Rulings, etc.
  2. The USCIS documents such as Certificate of Naturalization or Petition of Name Change issued during the process of becoming a U.S. citizen
  3. Documents issued by administrative bodies:
    Diploma signed by a Head of the School or School Principal
    Academic Transcripts certified by a Rector or a school registrar
    Medical documents, references or statements signed by a hospital administrator, etc.
  4. Notarial documents such as:
    Certified and notarized copies of documents (Passports, Driver Licenses, photocopies of academic records, school reports and diplomas)
    Power of Attorney for property sale, management, bank account management, etc.
    – Affidavits (including Affidavit of Single Status)
  5. Consents including Parental Consent for Travel of their Children and Authorization Letter
  6. Authorized certifying endorsements attached to the documents signed by individuals acting in a personal capacity.
  7. Corporate documents such as By – Laws, certificate of Incorporation, Business Contract, Agreements Corporate Powers of Attorney, Assignment of Claim etc, Commercial invoices, Bills of Landing, Corporate Authorization Letters, Certificate of Good Standing, etc.
  8. Municipal, State of Federal documents issued by the IRS or FBI such as: Non-Impediment to marriage certificate (Certificado de Capacidade Matrimonial),  Form 6166, a letter of U.S. Residency Certification, issued by the IRS, FBI Background Check Certificate or Certificate of Origin

Considering the above mentioned, we recommend that the documents intended for Brazil to be carefully handled in accordance with International regulations and official requirements established by the government of the Federative Republic of Brazil.

Considering the above said, we suggest that the documents intended for Brazil to be handled in accordance with International regulations and official requirements of the country.

Retrieving of document intended for Brazil

If you need to obtain an Apostille on Vital Records – Birth, Marriage or Death Certificate or on Divorce Decree, take into consideration that original document cannot be apostilled. It is required to obtain a certified copy of these documents prior to carrying on their legalization.

Presently, most of the Apostille agencies do not provide document retrieving services. This means that you must find out what documents to obtain, where and how to order them.

Apoling Solutions is a full – service agency covering retrieving of the documents.  We help our customers from different states in obtaining a correct certified copy of the document, authenticate, Apostille it, and translate all certificates that are in English language into Portuguese.

Certified translation of Apostille into Portuguese language

In accordance with requirements of the Brazilian authorities, when presented to the officials in Brazil or Brazilian Consulate, your documents shall be translated from English into Brazilian Portuguese and that the translation to be certified, notarized and apostilled as well.
At the Apoling we carry out all the services at one place – document retrieving – authentication – Apostille – certified translation – notary binding, because try to provide the most convenient options for the clients.

How to order Apostille on documents for use in Brazil

If you have a document and need to get it apostilled, please, email us a free – quote request via this website, email us an inquiry at: apolingsolutions@gmail.com or bring the documents for Apostille to our office, conveniently located in Brooklyn, NY.
Are you concerned because you live out of NY state? Has your document been originated in the state you do not live any longer in? Are you currently in Brazil or another country and need help in obtaining and processing your documents in the USA? With us you do not have to worry about anything! Each document ordered by you will be prepared by our experts correctly and timely manner!

Please contact us and we’ll do all we can to help you with the matter. Certain documents will need notarization prior to submitting them for Apostille. We can take care of any document you might need for  Brazil – no matter what county or state it was issued by and deliver Apostille for customers from all 50 U.S. states – AL, AK, AZ, AR, CA, CO, CT, DE, FL, GA, HI, ID, IL, IN, IA, KS, KY, ME, MD, MA, MI, MN, MS, MO, MT, NE, NV, NH, NJ, NM, NC, ND, OH, OK, OR, PA, RI, SC, SD, TN, TX, UT,VT, VA, WA, WV, WI, WY, the U.S. Department of State in Washington, D.C. (document issued by Federal authorities – IRS, FBI, etc. ),

Once we complete the process of the documents preparation, we’ll send them to you – to Brazil or any other country where you might be at the moment, using reliable DHL International Express services.

Please consider: We are able to assist with obtaining an apostille on the documents originating from the United States. If your documents are issued by authorities in Brazil, we recommend you to contact the proper competent authority in Brazil or its Consulate for more information and details on what-to, how-to and where-to get your documents done.

If you were unable find an answer on a question you might have, please feel free to give us a call and speak to a Notary Public or an Apostille Agent.