What is Embassy or Consular Legalization?

Embassy legalization is an alternative method for document legalization, which substitutes an Apostille and is applicable to countries that are not members of the Hague Convention of 1961. This type of document legalization consists of the recognition of the signature or authentication of the actual document. The legalization of the document, however, does not guarantee the acceptance of its content nor its approval.

In most cases, a Consular or Embassy Legalization will require the document to be notarized by a Notary Public or signed by an competent officer (ie: a city clerk, a chief of the FBI biometric services division, a rector of the university, dean of the faculty, a school principal, etc.). Next would come an authentication from a Country Clerk (in some US states), certification provided by a Secretary of State, a foreign affairs office, the U. S. State Department, DFAT, FCO etc. and finally a foreign embassy or consulate.

Why legalize public documents?

Any public or personal document originating from a foreign country and intended to be used in another foreign State has to be properly legalized in order to be accepted by overseas authorities. The legalization applies to such documents as vital records, FBI background check certificates, diplomas, transcripts, court judgments, petitions for a name change, decrees regarding a name change, summonses, notarized powers of attorney, affidavits, corporate by-laws, certificates of incorporation, contracts, auction proposals, certificates of origins, commercial invoices, etc. Proper legalization of documents is obligatory because foreign authorities need to be ensured that the documents presented to them are genuine and were issued by an authorized official in order to act in a particular capacity competent authority in the USA or any other country. This is why a completion of multi–step process of verification of documents authenticity is necessitated by most of non-Apostille countries.

Non – Apostille countries

The non-Apostille countries listed below are the States which have never joined the Apostille Convention mentioned above. Any document that originates outside of these countries requires legalization by the Embassy or Consulate to be recognized and to ensure the validity of the document.

Afghanistan

Algeria

Algeria

Angola

Angola

Bahrain

Bahrain

Bangladesh

Bangladesh

Benin

Benin

Bolivia

Bolivia

Burkina Faso

Burkina Faso

Burma

Burma

Burundi

Burundi

Cambodia

Cambodia

Cameroon

Cameroon

Canada

Canada

Cape Verde

Cape Verde

Chad

Chad

China

China

Congo (Brazzaville)

Congo (Brazzaville)

Congo (Kinshasa)

Congo (Kinshasa)

Costa Rica

Costa Rica

Cuba

Cuba

Egypt

Egypt

Equatorial Guinea

Equatorial Guinea

Eritrea

Eritrea

Ethiopia

Ethiopia

Laos

Laos

Gabon

Gabon

Gambia

Gambia

Ghana

Ghana

Guatemala

Guatemala

Guyana

Guyana

Haiti

Haiti

indonesia

Indonesia

iran.png

Iran

Iraq

Iraq

Jamaica

Jamaica

Jordan

Jordan

Kenya

Kenya

Kuwait

Kuwait

Lebanon

Lebanon

Libya

Libya

Madagascar

Madagascar

Malaysia

Malaysia

Mali

Mali

Mongolia

Mongolia

Mozambique

Mozambique

Nauru

Nauru

Nepal

Nepal

Nicaragua

Nicaragua

Sudan

Sudan

Syria

Syria

Niger

Niger

Nigeria

Nigeria

Oman

Oman

Pakistan

Pakistan

Paraguay

Paraguay

Peru

Peru

Philippines

Philippines

Qatar

Qatar

Rwanda

Rwanda

Saudi Arabia

Saudi Arabia

Senegal

Senegal

Sierra Leone

Sierra Leone

Singapore

Singapore

Sri Lanka

Sri Lanka

Tanzania

Tanzania

Thailand

Thailand

Tunisia

Tunisia

Turkmenistan

Turkmenistan

Uganda

Uganda

United Arab Emirates

United Arab Emirates

United Arab Emirates

United Arab Emirates

Uruguay

Uruguay

Vietnam

Vietnam

Yemen

Yemen

Zambia

Zambia

Zimbabwe

Zimbabwe

If you hold a document which you are going to present in one of the countries listed above, find out how validate it by emailing us at: apolingsolutions@gmail.com or calling us at: 718-676-4537.

Specifics and procedures of document legalization

The process of document legalization is a complex undertaking, which requires an in-depth knowledge of the law of different countries, comprehension of specific rules regarding document legalization established by particular countries, and an acquaintance with conventional international standards regulating the document exchange between the States.
Also, it is to be considered that different types of documents are to be processed by different means. To prepare a document correctly, one should perfectly understand all of the stages of legalization, and be well-versed in which are the correct departments to submit the documents with, as well as the proper order of the documents that are ready for submission.
In addition, consulates and embassies have specific requirements regarding submitted documents. Documents that are not in accordance with them are to be denied legalization (for example, documents that have not been issued within this Consulate’s jurisdiction, are not the original documents, or documents that are not signed and stamped accordingly) will be returned to the applicant in the return envelop provided by the petitioner.

Why search for professional help?

For people who are dealing with document legalization for the first time, the process can be confusing, tiresome and pricey. For this reason, it is wise to hire specialists who can offer you a support and take your documents through every single step of legalization process.

At Apoling Solutions, we certify documents from the Secretaries of the State of all USA states. Next, we authenticate the documents from the US Department of State in Washington D.C. and translate them into whatever foreign languages are necessary to complete the application process. Next, we legalize the documents from the required consulate or embassy in Washington D.C. or in New York.

Legal Disclaimer

Before ordering embassy/consular or apostille services, please click here and read carefully the below mentioned terms and conditions.